With the 2025 Hearthstone Homeowners Association Annual Meeting just around the corner, residents are encouraged to take one important action to help ensure the meeting can officially proceed: submit their proxy form.

The meeting, scheduled for Wednesday, November 19 at 6:00 PM, is a once-a-year opportunity for Hearthstone homeowners to engage directly with the HOA Board and community management. It's more than just a formality — it's a chance to hear neighborhood updates, learn about future projects and financial planning, and share ideas and questions in an open forum.

But in order for the meeting to be held, the HOA must meet quorum — the minimum number of members represented either in person or by proxy. That’s where each resident plays a crucial role.

Submitting your proxy form ensures your household is counted, even if you can’t attend in person. These proxies are essential for conducting official business such as voting on new board members or approving budget items.

Mobile Sidebar Ad

Proxy forms were recently mailed out with the official meeting notice from Inframark, and all homeowners should have received them by now. If you can’t be there in person, you can:

• Email your completed proxy to Community Manager Cassandra Perez at cassandra.perez@inframark.com

  • Click HERE to access the proxy form

• Or hand it to a neighbor who plans to attend.

Deadline to submit your proxy is 12:00 PM on Monday, November 17, 2025.

And there’s a little extra incentive — five residents who either submit a proxy or attend the meeting will be entered into a gift card drawing. You don’t have to be present to win, making it an easy way to support your community and possibly walk away with a reward.

In-person attendees can expect updates on community improvement efforts, budget planning insights, and the opportunity to directly engage with the HOA Board. Whether you’re new to Hearthstone or a longtime resident, the Annual Meeting is a valuable touchpoint that helps shape the future of the neighborhood.

For questions or help with your proxy, reach out to Cassandra Perez at 281-870-0585. 

Your input counts — and so does your proxy. Let’s work together to reach quorum and make sure Hearthstone continues to thrive through informed community participation.

By Tiffany Krenek, My Neighborhood News 

Tiffany Krenek has been on the My Neighborhood News team since August 2021. She is passionate about curating and sharing content that enriches the lives of our readers in a personal, meaningful way. A loving mother and wife, Tiffany and her family live in the West Houston/Cypress region.