February's Board Meeting Minutes
DRAFT MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF WILLIAMSBURG SETTLEMENT MAINTENANCE ASSOCIATION, INC. FEBRUARY 15, 2022
A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association,
Inc. was held on Tuesday, February 15, 2022, at 5:30 PM at the Williamsburg Settlement
clubhouse, 1602 Hoyt, Katy, Texas 77449.
ATTENDANCE
Board Members present were Niki Dillon, Dave Ellis, Lance Gordon, and Bill Petry. Shelley
Morales was absent.
Also, in attendance was Cindy B. representing Crest Management.
With a quorum being established, the meeting was called to order at 5:32 PM.
SECRETARY REPORT - APPROVAL OF MINUTES
The minutes from the January 18, 2022, Board meeting were presented and a motion was made,
seconded, and unanimously carried to accept the minutes without change.
HOMEOWNER CONCERNS
There were six homeowners in attendance at this month’s meeting. Most were there to observe,
one was there to hear about the Architectural Review Committee update, and two homeowners
inquired on additional striping to one of the tennis courts to allow for pickleball. The Board
stated they would discuss the possibility, after some research.
COMMITTEE REPORTS
Welcoming of New Residents - Dave Ellis reported that since the report presented at the January
meeting, two new residents have been added to the welcoming list and all new residents have
now received a visit. Nick Damian was one of the homeowners attending the meeting and he was
thanked for his excellent work managing the Welcoming committee. A copy of the report was
provided in the Board packets.
FINANCIAL REVIEW
Dave Ellis presented a report of the January 31, 2022, financials. As of this date, the money in
the bank totaled $1,109,336.89. This figure includes checking and Account Registry CDs
(CDAR)s which together constitute the funds required to cover both operating expenses and the
necessary reserve to fund maintenance and replacement of the Association’s capital assets. The
delinquency total as of January 31, 2022, was $147,024.11.
OLD BUSINESS
A. Decisions approved by email vote since the last meeting
a. Approval of purchase of pool picnic tables in the amount of $2,524.22
b. Approval of addition of partial clubhouse attic floor in the amount of $1,650
c. Approval of power washing of tennis and basketball courts, car park and paths in the amount of $6,213
d. Approval of re-strapping of pool furniture in the amount of $4,015
e. Approval of replacement of pool and tennis court awnings in the amount of $4,719
NEW BUSINESS
Approval of April Members Meeting and Pool Memo Documents - A copy of the meeting notice,
proxy and pool memo were included in the Board packets. After review, a motion was made,
seconded, and carried to approve the items without changes. The meeting notice, proxy and pool
memo will be mailed on March 16, 2022.
Approval of Revision 5 of ARC Guidelines - A list of proposed changes were provided in the
Board packets. After a brief discussion, a motion was made, seconded, and carried to approve the
5th amendment to the ARC Guidelines. Cindy B. stated she would submit the signed policy to
Holt and Young for recording by the County.
Fence Inspection Report - Lance Gordon stated that he was able to inspect 2/3 of the fence line
and observed a couple loose boards that he could quickly repair.
Tennis Court Resurfacing Discussion - A copy of Dave’s email was provided in the Board
packets depicting the condition of the tennis courts after getting them power washed. After a
discussion, the Board agreed to obtain competitive proposals from contractors to resurface the
tennis courts.
ADJOURNMENT TO EXECUTIVE SESSION
With no further business to come before the Board, the meeting was adjourned into executive
session at 6:29 PM.
Delinquencies - Four accounts remain on the trash suspension list.
Deed Restriction Enforcement - Cindy B. reviewed the Enforcement Action Report with the
Board. There was no action to be taken this month.
Attorney Action Report - Cindy B. reviewed the Attorney Action Report with the Board. There
was no action to be taken this month.
Architectural Review Committee - A copy of the Exterior Modification Report was provided in
the Board packets.
ADJOURNMENT
There were no homeowners present to hear a summary of the executive session therefore, the
next meeting will be held on March 15, 2022.
With no further business to come before the Board, the meeting was adjourned at 6:50 PM.
