NEXT WSMA BOARD MEETING

The next Board meeting will be held at the Williamsburg Settlement clubhouse on Tuesday, August 18, 2026.

The meeting will begin at 6:00 PM. If you wish to be placed on the agenda, please contact Maggie, our Crest Community Manager, no later than the Tuesday preceding the meeting date.

MINUTES OF THE JULY 21, 2026 MEETING OF THE BOARD OF DIRECTORS OF
WILLIAMSBURG SETTLEMENT MAINTENANCE ASSOCIATION, INC.

A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, July 21, 2026, at 6:00 P.M. at the Williamsburg Settlement clubhouse, 1602 Hoyt, Katy, Texas 77449.

ATTENDANCE

Board Members present were Dave Ellis, Sachie Etherington, James Kelley, Bill Petry and Matt Zimmermann. Heather Colkos and John Martin were absent. Also in attendance was Maggie M., CMCA, AMS, representing Crest Management.

With a quorum being established, the meeting was called to order at 6:00 PM.

SECRETARY REPORT – APPROVAL OF MINUTES

The minutes of the June 16, 2026, meeting were presented, and a motion was made, seconded, and unanimously carried to accept the minutes without change.

WELCOME NEW ASSOCIATION ATTORNEY – Cliff Davis was present representing RMWBH. Mr. Davis introduced himself and spoke briefly about the firm and responded to some questions from the board.

HOMEOWNER CONCERNS

Seven homeowners were present. Topics of discussion and concern were deed restriction enforcement in general with some specific examples including lawn violations, parking on lawns, excessive street parking, and an unhealthy situation resulting from the board withholding trash service to a delinquent homeowner, which Dave Ellis reported has now been resolved.

COMMITTEE REPORTS

Welcoming of New Residents – No updates have been made this month.

FINANCIAL REVIEW

Dave Ellis presented a report of the June 30, 2026, financials. As of this date, the money in the bank totaled $1,379,443.11. This figure includes checking and Account Registry CDs (CDAR)s which together constitute the funds required to cover both operating expenses and the necessary reserve to fund maintenance and replacement of the Association’s capital assets. The total delinquency as of June 30, 2026, was $71,275.74.

HEARINGS

Acct. 2530214004 – Breezeway Fence denial. – the Board reviewed the information presented and the request from the homeowner regarding the denial of the use of pine pickets. The Board denied the homeowners request for a variance, per the Associations Architecture Guidelines which state that treated pine pickets are not permitted.

OLD BUSINESS

Decisions approved by email vote since the last meeting:
1. The renewal of the Workers Compensation insurance policy was approved, total cost $369 for the year.
2. Painting of the interior clubhouse by Spears Renovations, total cost of $2,675
3. Repair of AC condensation leak damaging kitchen ceiling by True Fix, total cost of $790
Clubhouse hallway floor repairs - Dave stated he has been in communication with the Premier Drywall company which installed the floor and the repair is being scheduled.
Resolution of items raised at June 16 Meeting
1. Sweetwater Pools Performance Discussion – The Board stated that after discussions with the pool company, the performance issues have been corrected.
2. TAAF insurance requirements – TAAF has submitted the required insurance.
3. Two new Pickle Ball have been purchased and will be installed by John Martin

NEW BUSINESS

2027 Budget planning – a discussion was held regarding the upcoming budget and to use the budgeting tools Crest provides per their contract at their September 2026 budget workshop.
Dave gave the reason for this as a way to give the full board exposure to the budgeting process as part of a transition of his current duties for when he is no longer available to perform them. Key decisions to be made are who will be able to take over the position of Association Treasurer, the HOA website and managing clubhouse rentals. Sachie expressed her willingness to take over the website duties.

Further discussion will be needed on the transition of the other responsibilities.
Consider and Vote on Deed Restriction Enforcement Actions – The following accounts were voted and approved to send to the attorney for Legal Enforcement:
2530103015 – Clean Mildew from your home – on brick on right side

2530102018 – Clean Mildew from your home – from entry

2530102024 – Submit EMR for tree removal

2530101023 – Weed expansion Joints in Driveway

2530102009 – Repair/replace broken or leaning fence pickets at left

2530212060 – Submit EMR for tree removal

2530207019 – Resod your lawn in areas where your lawn is dead or missing

2530210073 – Store Trailer out of public view

2530318037 – Store trailer out of public view and the Cease and Desist on unapproved work to garage

ADJOURNMENT TO EXECUTIVE SESSION – With no further business to come before the board, the meeting was adjourned into executive session at 7:25 P.M.

Attorney Actions – Maggie M. reviewed the Attorney Action Report with the board. There was no action to be taken with accounts this month.

Delinquencies – Ten accounts are on the trash suspension list.

Architectural Review Committee – A copy of the Exterior Modification Report provided in the board packets was reviewed.

ADJOURNMENT

There were no homeowners present to hear a summary of the executive session.

The next meeting will be held at the clubhouse on August 18, 2026.

With no further business to come before the board, the meeting was adjourned at 8:05P.M.

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MINUTES OF THE JULY 21, 2026 MEETING OF THE BOARD OF DIRECTORS OF
WILLIAMSBURG SETTLEMENT MAINTENANCE ASSOCIATION, INC.

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NEXT WSMA BOARD MEETING

MINUTES OF THE JULY 21, 2026 MEETING OF THE BOARD OF DIRECTORS OFWILLIAMSBURG SETTLEMENT MAINTENANCE ASSOCIATION, INC.

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MINUTES OF THE JULY 21, 2026 MEETING OF THE BOARD OF DIRECTORS OF
WILLIAMSBURG SETTLEMENT MAINTENANCE ASSOCIATION, INC.